Vending at WildFire

At WildFire, vendors are teachers too! Our goal is to provide a variety of quality spinning arts related vendors who will educate attendees on their products while allowing them to try and hopefully purchase said equipment.


Policies

  1. Vendors are not eligible for scholarship tickets, teacher stipends, or any other discounts.
  2. We offer up to 2 tickets for purchase per vendor based on the vendor’s size and the event's need for their products. The required ticket(s) will be attached to the vendor’s WildFire account which must be purchased at the normal price no later than 2 weeks before the event. Vendors can buy extra tickets through the regular attendee process if they wish.
  3. Spinning and fire arts equipment applicants will receive first priority, other related items (performance clothing, accessories, etc) will follow. We reserve the right to decline non-spinning or costume related vendors as needed.
  4. Vendors are required to allow attendees to try their equipment. A "tester" of each item can be made available if preferred, not all inventory has to be available for use.


Vending Space
This year, vending will be in the Dining Hall. This is subject to change.


You may use either your own setup or the provided 6 ft x 8 ft tables. Vendors are responsible for bringing anything else required for their booth. Electricity and general lighting will be provided. WiFi is unreliable but cell service tends to be very good on-site.


There is NO fee for a single vending table/space.


If you require more than approximately 6 ft x 8 ft or have a unique set-up, there will be a small fee - please contact vendors@wildfireretreat.com to discuss further.


Required Vending Times
We encourage vendors to be in their booth as much as possible, but also understand that they have to step away at times for classes, meals, showers, etc. Please make sure you’re "open" at these key times:

  1. On Friday afternoon/evening as attendees are arriving
  2. Around and/or after all meal times
  3. Saturday and Sunday between the last workshop and dinner

  4. Storage
    There is no storage provided onsite. If you need to leave inventory in your car, please contact vendors@wildfireretreat.com and request that your car be allowed to stay near the vendor cabin. You may not park your car during the dining hall except during set-up and break-down.


    Cabin Space
    There is a shared cabin allocated for vendors. If you would like to reserve space in this cabin, please email your request to vendors@wildfireretreat.com.


    Arrival/Setup Time
    Vendors may arrive as early as Thursday evening at 6pm and must be set up by Friday at 3pm (event opening time). Breakdown can be as early as Sunday night after dinner, but must be completed absolutely no later than 2pm on Monday.


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